To plan a schedule within a group, the Google Calendar is the best. If you want to synchronize the schedules with the content of your calendar in outlook, you need to use such a tool that synchronizes the data automatically. For this purpose, you can download the free program ‘Google Calendar Sync’ from “http://dl.google.com/googlecalendarsync/googlecalendarsync_installer.exe. It needs Windows XP or Vista with Outlook 2003 or 2007. If you are using another tool for synchronizing, you should first install it.
When you have installed Google Calendar Sync, you will see the configuration dialog box. Now you need to enter the username and password of your account. Then in the ‘Sync options’ selection, select how the data will be synchronized. In order to have a complete the synchronization, select the option “2-way”. This way you can make sure the data in the both calendars is always the same. If you select “1 way: Google Calendar to Microsoft outlook Calendar” you will make sure that all changes in the Google Calendar are also made in the locally in the outlook calendar. Similarly, “1 way: Microsoft outlook calendar to Google calendar” makes sure that all entries in outlook are also automatically accepted in the Google calendar.
Now you are to state in minutes how often the synchronization should take place. When you click on ‘Save’ the first synchronization takes place. The synchronization always takes the primary calendar into account only. In order to make later access, there is another icon in the system tray whose contest menu you may use for starting the synchronization manually. Now exit the tool or modify the configuration.
